What is Notion? Our Complete Review

Workflow optimization is a necessity for every business and organization. It will strengthen the bonds between the development team and boost sales. You can use third-party platforms or software for this purpose. We’ll examine one of these platforms today. Notion gives you excellent opportunities to grow your company by giving you access to a variety of project management and note-taking tools. We’ll look at the platform’s costs, features, and potential benefits for you. You will know the answer to the question, “Do I Need Notion?” after reading this post. So, let’s start. 

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Table of contents

What is Notion?

A cloud-based application called Notion is difficult to describe in full. In short, Notion is a project management and note-taking tool that aims to meet all needs. With Notion, you will be able to do many things, including:

  • Create lists and basic task management
  • Utilize document creator 
  • Set up spaces to jot down quick notes
  • Long list of templates

Notion Pricing & Plans

Notion offers four different price tiers. One is free, and the third is not. For medium-to-large businesses, Notion plans range from a free version to an enterprise subscription. Let’s check them in deep. 

Personal 

The first one is for private use. You receive features like: 

  • Endless pages and blocks 
  • Share with five people
  • Sync across all devices 
  • API

I have personally used Notion and really enjoy it. You can take notes and organize your workday using this really useful app. 

Personal Pro

Personal Pro offers more sophisticated options while saving all of the key features from its most recent version. Additionally, it is expensive. It costs $4 per month to use. You also get the following extras:

  • Unlimited file uploads
  • Unlimited guests
  • 30 day page history

Team

You can work together with your entire team in one location with this strategy. You receive all the benefits of Pro along with additional features like:

  • Unlimited team members
  • Collaborative workspace
  • Sharing permissions
  • Admin tools

You must pay a monthly fee of $8 to use the Team plan.

Enterprise

With the Enterprise plan, you can manage your entire organization with sophisticated controls and assistance. You have additional options, such as:

  • SAML SSO
  • User provisioning (SCIM)
  • Audit logNEW
  • Advanced security & controls
  • Unlimited page history
  • Dedicated success manager (100+ seats)
  • Custom contract

Because this plan has customized pricing, you must contact Notion to learn the cost.

Who Is Notion For?

There are three groups of people who could use Notion: 

  • Solo (freelance) writers
  • Teams (who feel lack of communication)
  • Large businesses

Solo writers

Notion is a great tool for planning activities when used solo. It is free, to start. It gives you the chance to set up your week in a way that will help you do a better job. Additionally, it enables you to finish client assignments while promoting your writing services. You can build a few blocks with Notion for various projects. It has many useful features and can greatly ease your freelance work routine.

Teams

Notion emphasizes collaboration, making it ideal for teams. This is crucial because siloed information is avoided and productivity is increased through knowledge sharing. Notion can assist in streamlining work procedures if you are in charge of a team.

It will also be helpful if your team is poorly organized or your employees tend to jumble up their tasks.

Large businesses

You have an unlimited number of invitees and task completion options with Notion. With hundreds of team members, tracking your team’s progress is incredibly simple thanks to this.

Notion Features

Creating Lists

After downloading the app and making an account, you are presented with a number of lists. In the Personal Home section, for instance, Notion offers you various lists like “Movie List,” “Recipes,” “Yearly Goals,” or even “Travel Plans.” 

The Task List section is also there. You can add information in the “To Do,” “Doing,” or “Done” columns here. 

Templates

Additionally, you have the option of using pre-made templates to create your lists. They are numerous in number. These templates, such as “Student Dashboard,” “Class Note,” or “Grade Calculator,” are useful if you are a student

Alternatively, if you work in HR for an IT firm, you can develop templates for “New Hire Onboarding,” “Company Home,” “Interview Guide,” and even “Recruiting Tracker.”

Notion, in pact, has templates for all of your requirements. Additionally, the templates for the program’s command version are the same as always. You can add whatever you need while working.

Import

You have a great ability to import your lists with Notion. Lists can be imported from platforms like:

  • Evernote
  • Trello
  • Asana
  • Confluence
  • Text & Markdown
  • CSV
  • HTML
  • Word
  • Google Docs
  • Dropbox Paper
  • Quip
  • Workflowy

It is a useful feature that enables you to use a Notion right away and ensures that you don’t miss any lists that are already present on other platforms.

Add Members 

Members can be added to your workspace in Team and Enterprise plans. You actually have two buttons that invite people, so this is made very convenient. Additionally, you can copy a special link that allows your team mates access to your room.

Integrations

To make your workflow more efficient, your Notion workspace can be integrated with your existing tools. This notation software supports integration with a wide range of email and website tools, including Typeform/Google Forms, Twitter, and Google Drive.

Multiple views

A drag-and-drop kanban board interface is supported by Notion. While straightforward and effective, tracking tasks in this view can be challenging for some users. But Notion also provides you with a to-do list view, which groups all of your tasks into a useful to-do list. If you prefer a GTD (Getting Things Done) approach to productivity, this enables you to quickly assess what is on your plate.

How to use Notion?

The Notion is very user-friendly. You must first register for a free account. To do this, visit Notion.so and register there. It is possible here

After that, Notion takes you through a brief tutorial to explain the platform. I advise making the pages you’ll need. 

To create a page, click the “New Page” button in the bottom left corner. There is a list of various page types, including table, board, list, gallery, and calendar. To make it simpler to find later, you should also give it a heading and select an icon.

Notion Alternatives

Here are some Notion alternatives that can provide you with features that are similar to those of this platform.

Evernote

Possibly the first choice among the alternatives to Notion. Many people use it as their preferred productivity app due to its ease of use and cross-platform syncing capabilities. Additionally, Evernote offers a free plan with a monthly upload limit of 60MB. The monthly price for the paid plans is $7.99 per user.

ClickUp

One of the best project management tools available, ClickUp is used by effective teams all over the world. It has a ton of features that can be used to maximize the performance of your team and your projects. If you want a comprehensive project management tool that can meet all of your needs, ClickUp can be a great Notion substitute.

ProofHub

One of the main features of ProofHub, an all-in-one project management and team collaboration tool, is note taking. Using ProofHub, you can carry out different project management tasks and collaborate with your team in addition to taking notes.

Notion Pros & Cons

Pros

  • Great for to-do lists and notes 
  • A good project management capabilities
  • Unlimited users with the Team plan 
  • Good value

Cons

  • The navigation could be improved 
  • Cannot compete with dedicated project management tools

Final Words

Notion is a project management and note-taking tool that aims to meet all needs. It works well for basic task management and list creation. It has good design and is simple to use. One of the biggest benefits of the platform is that personal plans are completely free. Users of Teams and Enterprises have access to an unlimited number of users and advanced security. To better understand what this platform is capable of, we advise you to try Notion on your own for no cost.

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FAQ

What is Notion?

Notion is a project management and note-taking tool that aims to meet all needs. It has a respectable design and is fairly easy to use.

What is Notion used for?

You can think, write, and plan all in one place with Notion. It is a complete task and list management tool. Additionally, you can designate a workspace for teams to enhance collaboration and productivity.

What advantages does Notion offer?

Beyond offering an online wiki and note-taking functionality, Notion also gives users the ability to design unique workflows and different task views, access to a collection of pre-made Notion templates, version history, and real-time collaboration.

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